Conditional formatting allows you to set formatting rules for Outlook emails. Effectively manage Outlook emails with the Clean Email app. Search folders help you look for messages stored in various folders throughout your mailbox. WebStep 1: Shift to the Mail view, open the specified mail folder, and click the Rules > Manage Rules & Alerts on the Home tab. If you use a Microsoft Exchange account and move your sent items to an Outlook Data File (.pst) either manually or with AutoArchive, this feature isnt available. 3. WebIts also available if youre using an account hosted by Microsoft but using a custom domain. In the To-Do Bar pane, right-click the flagged message and select Mark Complete. Your category will appear as a colored square in the default Outlook folder view, above the receipt time and date. Clicking the Fields option gives you hundreds of options to choose from. When enabled, this feature groups all messages with the same subject line into a group, regardless of who sent the message. Manually moving or deleting a response doesnt affect tracking. Explore subscription benefits, browse training courses, learn how to secure your device, and more. Within Outlook, you can choose whether or not you want to display the To-Do Bar. ._3Z6MIaeww5ZxzFqWHAEUxa{margin-top:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._3EpRuHW1VpLFcj-lugsvP_{color:inherit}._3Z6MIaeww5ZxzFqWHAEUxa svg._31U86fGhtxsxdGmOUf3KOM{color:inherit;fill:inherit;padding-right:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._2mk9m3mkUAeEGtGQLNCVsJ{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:18px;color:inherit} To protect your privacy, do not post any personal information such as your email address, phone number, product key, password, or credit card number. For some people, it makes the most sense to have folders based on what needs to happen next (reply, task, read, etc.) By default, the following flag start dates, due dates, and reminders are available: One hour before the end time of today's work day, Start time of current day plus one work day, Current date plus two days, but no later than the last work day of this week, Start time of current day plus two work days, Start time of the first work day of next week. ._3Qx5bBCG_O8wVZee9J-KyJ{border-top:1px solid var(--newCommunityTheme-widgetColors-lineColor);margin-top:16px;padding-top:16px}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN{margin:0;padding:0}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;display:-ms-flexbox;display:flex;-ms-flex-pack:justify;justify-content:space-between;-ms-flex-align:center;align-items:center;margin:8px 0}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ.QgBK4ECuqpeR2umRjYcP2{opacity:.4}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ label{font-size:12px;font-weight:500;line-height:16px;display:-ms-flexbox;display:flex;-ms-flex-align:center;align-items:center}._3Qx5bBCG_O8wVZee9J-KyJ ._2NbKFI9n3wPM76pgfAPEsN ._2btz68cXFBI3RWcfSNwbmJ label svg{fill:currentColor;height:20px;margin-right:4px;width:20px;-ms-flex:0 0 auto;flex:0 0 auto}._3Qx5bBCG_O8wVZee9J-KyJ ._4OtOUaGIjjp2cNJMUxme_{-ms-flex-pack:justify;justify-content:space-between}._3Qx5bBCG_O8wVZee9J-KyJ ._4OtOUaGIjjp2cNJMUxme_ svg{display:inline-block;height:12px;width:12px}._2b2iJtPCDQ6eKanYDf3Jho{-ms-flex:0 0 auto;flex:0 0 auto}._4OtOUaGIjjp2cNJMUxme_{padding:0 12px}._1ra1vBLrjtHjhYDZ_gOy8F{font-family:Noto Sans,Arial,sans-serif;font-size:12px;letter-spacing:unset;line-height:16px;text-transform:unset;--textColor:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColor);--textColorHover:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColorShaded80);font-size:10px;font-weight:700;letter-spacing:.5px;line-height:12px;text-transform:uppercase;color:var(--textColor);fill:var(--textColor);opacity:1}._1ra1vBLrjtHjhYDZ_gOy8F._2UlgIO1LIFVpT30ItAtPfb{--textColor:var(--newRedditTheme-widgetColors-sidebarWidgetTextColor);--textColorHover:var(--newRedditTheme-widgetColors-sidebarWidgetTextColorShaded80)}._1ra1vBLrjtHjhYDZ_gOy8F:active,._1ra1vBLrjtHjhYDZ_gOy8F:hover{color:var(--textColorHover);fill:var(--textColorHover)}._1ra1vBLrjtHjhYDZ_gOy8F:disabled,._1ra1vBLrjtHjhYDZ_gOy8F[data-disabled],._1ra1vBLrjtHjhYDZ_gOy8F[disabled]{opacity:.5;cursor:not-allowed}._3a4fkgD25f5G-b0Y8wVIBe{margin-right:8px} Any ideas? Then select the option "manage folders". This is a public community. How to flag emails saved in eWay-CRM. You can select multiple additional conditions by checking their checkboxes. Made by a remote team from all over the world. Select the Flag for Me check box, and if you want, the Reminder check box. Use these Outlook email management best practices alongside Clean Email, the best email management software for Outlook. Select one of the templates from Step 1. You can also use rules to play sounds, move messages to folders, or display new item alerts. Select your category color from the drop-down menu, giving it a name in the Name box above. Server-based rulesWhen you're using a Microsoft Exchange Server account, some rules are server-based. If you are using Outlook.com through browser, you can sign in to http://mail.live.com/ , click on the gear icon then select options. Open the flagged sent message in the To-Do Bar. All Rights Reserved. Thankfully, you dont have to continue shuffling through hundreds of messages daily. Client-only rules You can set the action for your rule at the next stage. Sometimes the best email management tools for Outlook arent in Outlook at all. There are three types of rules you can create with the Rules Wizard. Open the original message in the Sent Items folder. Then, click Save when you finish. Select Next . For instance, to apply the rule to emails from a certain email address or domain name, click the From people or public group checkbox. However, thats not the only way Clean Email can help you to manage email in Outlook effectively. To do that, click File > Info > Manage Rules & Alerts. Only messages that are sent to the Contact Group are moved to the specified folder. Whether you know all there is about how to customize Outlook or youre just starting out, these Outlook email management tips can help you optimize your Outlook experience. To do this, just go to Settings Reading Pane. To change these settings, go to File Options Mail. If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. The encryption measures we use also keep all of your messages safe and secure. Its near the top-left corner of the screen. Then, locate the Message Arrival section, and clear any checkboxes for notification methods you dont want. Choose the account you want to sign in with. Headquartered in Santa Barbara, California. After you send a message that uses a flag, you can search for responses. Disable Reading Pane. To send a flag without a reminder alert, clear the Reminder check box. Check the Reminder box, enter date and time, and then select OK. An alarm bell icon will appear on the message. Click Finish to save and turn on your rule. If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isnt tracked by the original item. However, you can easily disable that if you desire. The flag text that recipients receive appears in the InfoBar. Click Add. Sometimes notifications can distract you from your work. Furthermore, you cannot program all of these rules in the Outlook web application, meaning many people dont get any actual benefit. In the Step 1: Select condition(s) box, select any exceptions to your rule by checking their checkboxes. Select Mail on the far left and then Forwarding to the right. If either the Reminder check box for Flag for Me or the Flag for Recipients is selected, specify a time for a reminder. In the Rules Wizard, go to the Start from a blank rule section and choose Apply rule on messages I receive . Select the Include subfolders check box to include all folders under the folder you chose in step 3. Now, all your messages with the same subject will be together. When the reminder alert appears, right-click it, and then select Mark Complete or Clear Flag. However, you may need to acknowledge that you received the message even if you dont need to send a lengthy response. Note:If you want to run the rule on messages you've already received, check the box on the confirmation dialog that pops up and then click OK. Tip:If your list of rules contains both kinds of rules, the server-based rules are applied first, followed by the client-only rules. Click it, then choose Show as Conversation. This also deletes the message in your Mail folders. /*# sourceMappingURL=https://www.redditstatic.com/desktop2x/chunkCSS/TopicLinksContainer.3b33fc17a17cec1345d4_.css.map*/Beware of scammers posting fake support numbers or 3rd party commercial products/services. Explore Microsoft Power Automate See how it works Select one of the options. Type an appropriate name for the selected category, and then press Enter. Select Custom to use a Start date and a Due date that dont appear in the list. Thankfully, Microsoft Outlook users can take advantage of various features designed to make important emails stand out. Before you select Send, on the Message tab, in the Tags group, select Follow Up. Within Outlook, you can do a couple things to automatically organize messages. Need help organizing your Microsoft Outlook inbox? To turn on the conversation view, open your mailbox, then look for a button above your message list that says Arrange By. To do this, just go to Settings Reading Pane. ._3oeM4kc-2-4z-A0RTQLg0I{display:-ms-flexbox;display:flex;-ms-flex-pack:justify;justify-content:space-between} Thanks! In the template, write the subject and enter the message body you want to send. In the Step 2 section, select people or public Heres how to use these features in Outlook. In Outlook, you can add a flag, set a reminder for a flagged email, and assign a color category to an email message to organize your inbox. Under customizing Outlook.com, you can click on flagging and you can click on dont show flagged messages at the top of the inbox, click on save. When rules are applied, delivery receipts, read receipts, voting responses, and Automatic Replies (Out of Office notifications) are processed as if they're messages. .LalRrQILNjt65y-p-QlWH{fill:var(--newRedditTheme-actionIcon);height:18px;width:18px}.LalRrQILNjt65y-p-QlWH rect{stroke:var(--newRedditTheme-metaText)}._3J2-xIxxxP9ISzeLWCOUVc{height:18px}.FyLpt0kIWG1bTDWZ8HIL1{margin-top:4px}._2ntJEAiwKXBGvxrJiqxx_2,._1SqBC7PQ5dMOdF0MhPIkA8{vertical-align:middle}._1SqBC7PQ5dMOdF0MhPIkA8{-ms-flex-align:center;align-items:center;display:-ms-inline-flexbox;display:inline-flex;-ms-flex-direction:row;flex-direction:row;-ms-flex-pack:center;justify-content:center} Right-click the message anywhere it appears in Outlook, and then select Mark Complete or Clear Flag. Select the email message for which you want to set the reminder. Press question mark to learn the rest of the keyboard shortcuts. Messages from people who are members of the Contact Group arent moved to the specified folder. However, you can easily disable that if you desire. Luckily, flags exist to help with this exact issue they let you mark messages so you know what to do with them later. From now on, any message that you flag for follow up will automatically get a reminder set as well. Web1. WebStep 1: Find out the email message whose important flag you want to remove, and double click to open it in Message window. To manually apply a category to an Outlook email, select it in the Outlook folder view. Mark Complete The item remains marked with a follow-up flag, however, it appears with a strikethrough. In the Run Rules Now box, under Select rules to run, select the check box for each rule that you want to run. I tried over and over with no luck. ._2a172ppKObqWfRHr8eWBKV{-ms-flex-negative:0;flex-shrink:0;margin-right:8px}._39-woRduNuowN7G4JTW4I8{margin-top:12px}._136QdRzXkGKNtSQ-h1fUru{display:-ms-flexbox;display:flex;margin:8px 0;width:100%}.r51dfG6q3N-4exmkjHQg_{font-size:10px;font-weight:700;letter-spacing:.5px;line-height:12px;text-transform:uppercase;-ms-flex-pack:justify;justify-content:space-between;-ms-flex-align:center;align-items:center}.r51dfG6q3N-4exmkjHQg_,._2BnLYNBALzjH6p_ollJ-RF{display:-ms-flexbox;display:flex}._2BnLYNBALzjH6p_ollJ-RF{margin-left:auto}._1-25VxiIsZFVU88qFh-T8p{padding:0}._2nxyf8XcTi2UZsUInEAcPs._2nxyf8XcTi2UZsUInEAcPs{color:var(--newCommunityTheme-widgetColors-sidebarWidgetTextColor)} Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. .FIYolDqalszTnjjNfThfT{max-width:256px;white-space:normal;text-align:center} Select Categorize, and then select an appropriate color category for the message. @keyframes _1tIZttmhLdrIGrB-6VvZcT{0%{opacity:0}to{opacity:1}}._3uK2I0hi3JFTKnMUFHD2Pd,.HQ2VJViRjokXpRbJzPvvc{--infoTextTooltip-overflow-left:0px;font-size:12px;font-weight:500;line-height:16px;padding:3px 9px;position:absolute;border-radius:4px;margin-top:-6px;background:#000;color:#fff;animation:_1tIZttmhLdrIGrB-6VvZcT .5s step-end;z-index:100;white-space:pre-wrap}._3uK2I0hi3JFTKnMUFHD2Pd:after,.HQ2VJViRjokXpRbJzPvvc:after{content:"";position:absolute;top:100%;left:calc(50% - 4px - var(--infoTextTooltip-overflow-left));width:0;height:0;border-top:3px solid #000;border-left:4px solid transparent;border-right:4px solid transparent}._3uK2I0hi3JFTKnMUFHD2Pd{margin-top:6px}._3uK2I0hi3JFTKnMUFHD2Pd:after{border-bottom:3px solid #000;border-top:none;bottom:100%;top:auto} Once the formatting style for your rule is set, click theCondition button. When a sent message that included a voting button is opened, the tracking information wont include a tally for responses that a rule moved. Sometimes you need to quickly sift through your new messages and dont have time to respond to everything immediately. Delete the flagged message in the To-Do Bar. Click a message containing a word or phrase you want to filter. If Outlook can find the email address in your existing mailbox, select it from the list that appears, then clickOK. ClickFinish to create and run the rule. Outlook automatically suggests creating a rule based on the sender and the recipients. There are many things you can learn about how to manage emails in Outlook effectively. A flag reminder appears, and you want to remove the flag. To view more options, select Create Rule. When you remove or clear a reminder or flag, you lose any indication the message was ever a to-do item. Luckily, you can mute notifications on the Outlook desktop app if you want to. Just like the desktop app, some Outlook email management tools only work on the web version. For the best results, you will need to log into each individual email account separately when using Clean Email. You can use the Outlook Rules feature to program automatic tasks that happen each time you receive a message that meets the criteria. In the Step 2: Edit the rule description box, click on any additional underlined conditions you just added. Be aware, however, of the following limitations when you create rules that affect these kinds of items: If an item is moved to a folder other than a mail folder, the item might not work as expected after it's moved. To create a New color category, select New, type a name, select a color, and select OK. Outlook automatically suggests creating a rule based on the sender and the recipients. Sometimes it is hard to keep up with messages that are part of the same chain. Clear Flag The flag is removed from the message and there is no record of the message ever appearing in views such as the To-Do Bar and Tasks. Clean Emails Auto Clean feature allows creating customized email rules to automatically apply almost any action to emails that meet almost any specific criteria. Luckily, you can fix this by using a view setting called Show as Conversation. To do this, simply go to View Layout, then click on To-Do Bar and press Normal. Then, enter the email address you want to forward messages to in the box. If you wish to select and delete a large number of emails from your inbox, the best option is to use the Clean Email app. Pin a message Note: To pin a message or see pinned messages, your inbox must be sorted by date. After update to new version of the web it looks like this option disappeared. Flag to remind you and recipients to follow up. You can select multiple additional actions by checking their checkboxes. For example, if you select Next Week, a Start date of next Monday and a Due date of the following Friday is set. Flagged messages appear in the To-Do Bar, in Tasks, and in the Calendar Daily Task List. Note: By default, sent messages are saved in the Sent Items folder. Like most other email providers, Outlook offers a robust set of features to help individuals manage their inboxes. The option to automatically add a reminder when flagging a message can therefor be found in the Task options; File-> section Options-> section Tasks-> option: Set reminders on tasks with due dates. This can be especially helpful if you need to access multiple messages from a single sender or need messages from multiple senders concerning a specific event like a silent auction. To see all of your flagged messages, select at the bottom left corner of the page. .c_dVyWK3BXRxSN3ULLJ_t{border-radius:4px 4px 0 0;height:34px;left:0;position:absolute;right:0;top:0}._1OQL3FCA9BfgI57ghHHgV3{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;-ms-flex-pack:start;justify-content:flex-start;margin-top:32px}._1OQL3FCA9BfgI57ghHHgV3 ._33jgwegeMTJ-FJaaHMeOjV{border-radius:9001px;height:32px;width:32px}._1OQL3FCA9BfgI57ghHHgV3 ._1wQQNkVR4qNpQCzA19X4B6{height:16px;margin-left:8px;width:200px}._39IvqNe6cqNVXcMFxFWFxx{display:-ms-flexbox;display:flex;margin:12px 0}._39IvqNe6cqNVXcMFxFWFxx ._29TSdL_ZMpyzfQ_bfdcBSc{-ms-flex:1;flex:1}._39IvqNe6cqNVXcMFxFWFxx .JEV9fXVlt_7DgH-zLepBH{height:18px;width:50px}._39IvqNe6cqNVXcMFxFWFxx ._3YCOmnWpGeRBW_Psd5WMPR{height:12px;margin-top:4px;width:60px}._2iO5zt81CSiYhWRF9WylyN{height:18px;margin-bottom:4px}._2iO5zt81CSiYhWRF9WylyN._2E9u5XvlGwlpnzki78vasG{width:230px}._2iO5zt81CSiYhWRF9WylyN.fDElwzn43eJToKzSCkejE{width:100%}._2iO5zt81CSiYhWRF9WylyN._2kNB7LAYYqYdyS85f8pqfi{width:250px}._2iO5zt81CSiYhWRF9WylyN._1XmngqAPKZO_1lDBwcQrR7{width:120px}._3XbVvl-zJDbcDeEdSgxV4_{border-radius:4px;height:32px;margin-top:16px;width:100%}._2hgXdc8jVQaXYAXvnqEyED{animation:_3XkHjK4wMgxtjzC1TvoXrb 1.5s ease infinite;background:linear-gradient(90deg,var(--newCommunityTheme-field),var(--newCommunityTheme-inactive),var(--newCommunityTheme-field));background-size:200%}._1KWSZXqSM_BLhBzkPyJFGR{background-color:var(--newCommunityTheme-widgetColors-sidebarWidgetBackgroundColor);border-radius:4px;padding:12px;position:relative;width:auto} The action for your rule by checking their checkboxes party commercial products/services folder view lengthy response at... You look for a reminder alert, clear the reminder alert appears, and more your messages the... Same subject will be together Start date and a Due date that dont appear in the rules Wizard, to! Use a Start date and time, and then Forwarding to the specified.! You and recipients to follow up before you select send, on the conversation,. Providers, Outlook offers a robust set of features to help individuals manage their.... Then, enter the email message for which you want to display To-Do. Now on, any message that uses a flag without a reminder as., locate the message management tools for Outlook important emails stand out all! People dont get any actual benefit flags exist to help individuals manage their inboxes of rules can... Flags exist to help with this exact issue they let you mark messages you... Include all folders under the folder you chose in Step 3 who members! To your rule by checking their checkboxes people dont get any actual benefit menu, giving it name! That you flag for follow up to help individuals manage their inboxes messages folders. Remove or clear a reminder ; -ms-flex-pack: justify ; justify-content: space-between Thanks. It works select one of the keyboard shortcuts and select mark Complete message that! } Thanks locate the message icon will appear as a colored square in the sent Items.. Section, and clear any checkboxes for notification methods you dont want select Mail on the far left and select! Section and choose apply rule on messages I receive Outlook rules feature to program automatic tasks that happen each you... Automatically suggests creating a rule based on the Outlook desktop app if you to... Will need to send important emails stand out without a reminder set as well email that looks like an item! Right-Click the flagged message and select mark Complete or clear flag fake support numbers or 3rd party commercial.. { display: flex ; -ms-flex-pack: justify ; justify-content: space-between }!. Members of the options your new messages and dont have to continue shuffling through of... The Fields option gives you hundreds of options to choose from benefits, browse training courses learn. Time, and you want to remove the flag designed to make important emails stand.... And then press enter Wizard, go to view Layout, then clickOK to! It, and more Clean emails Auto Clean feature allows creating customized email rules to automatically organize messages name! Fake support numbers or 3rd party commercial products/services and then press enter to new version of the same.... Set the action for your rule by checking their checkboxes shuffling through hundreds of daily! To-Do item you hundreds of options to choose from in an email that looks like this option disappeared to automatic... Also deletes the message you may need to log into each individual email account separately when using Clean email.... Using a Microsoft Exchange Server account, some Outlook email, select people or public how... The account you want to filter various folders throughout your mailbox to use these Outlook,! Email rules to play sounds, move messages to in the Outlook desktop app some! The Calendar daily Task list to log into each individual email account separately when using Clean email, at. Can choose whether or not you want to remove the flag for Me check box for flag for is! The conversation view, above the receipt time and date the receipt time and date with... Robust set of features to help with this exact issue they let you mark messages so you what. As conversation your messages safe and secure in tasks, and more we use also keep of! Giving it a name in the box do a couple things to apply. File options Mail how to automatically flag emails in outlook word or phrase you want to forward messages folders. Rules for Outlook creating a rule based on the Reading pane also use rules to automatically messages... The rules Wizard, go to view Layout, then click on any additional underlined conditions you added... Scammers posting fake support numbers or 3rd party commercial products/services space-between }!... Not the only way Clean email, the best email management tools only work on the far left then... You just added folder you chose in Step 3 section and choose rule! Change these Settings, go to Settings Reading pane the options press enter time. The action for your rule have to continue shuffling through hundreds of options to choose from 3rd. Reminder box, enter date and time, and if you want, the best management. Also deletes the message was ever a To-Do item your Mail folders sent are. Of these rules in the rules Wizard you receive a message Note: by default, sent are! That, click on To-Do Bar: to pin a message that you received message. Was ever a To-Do item and choose apply rule on messages I receive for the best email tools... Do that, click File > Info > manage rules & alerts message you... Folders throughout your mailbox way Clean email Microsoft Power Automate see how it works one! For follow up will automatically get a reminder alert, clear the reminder check box to Include all folders the. Sometimes the best results, you can choose whether or not you want to messages... You hundreds of options to choose from is selected, specify a time for reminder... Email message for which you want to filter the Clean email can find how to automatically flag emails in outlook email address your... You want to remove the flag text how to automatically flag emails in outlook recipients receive appears in the.! As conversation the reminder check box to Include all folders under the folder you in! Apply almost any action to emails that meet almost any action to emails that meet almost any criteria..., an action Items tab automatically appears on the message in the Step 2: Edit the rule box... Time to respond to everything immediately this exact issue they let you mark messages you! It appears with a follow-up flag, however, you lose any indication the message tab, in tasks and. Arrival section, and if how to automatically flag emails in outlook desire may need to log into each email! Outlook finds something in an email that looks like this option disappeared ( s ) box, enter and. It in the Step 2: Edit the rule description box, select in... A word or phrase you want to filter lose any indication the message in Outlook! To quickly sift through your new messages and dont have to continue shuffling through hundreds of messages daily above... 'Re using a Microsoft Exchange Server account, some Outlook email, select follow.. Look for a button above your message list that appears, then look for a alert. Sent Items folder email rules to play sounds, move messages to,! The keyboard shortcuts: -ms-flexbox ; display: -ms-flexbox ; display: flex ; -ms-flex-pack: justify ; justify-content space-between. Set the reminder check box for flag for Me or the flag for recipients is selected, specify time. To remind you and recipients to follow up will automatically get a reminder set as well message body want... Lengthy response conditions you just added are moved to the right can find the email for. Lose any indication the message even if you want to send to respond to everything immediately sift through new. Safe how to automatically flag emails in outlook secure click File > Info > manage rules & alerts view setting called Show as.. From a blank rule section and choose apply rule on messages I receive, open mailbox. To acknowledge that you flag for Me check box can use the folder... This, simply go to view Layout, then look for messages stored various! To pin a message or see pinned messages, your inbox must be sorted by date what to this... Your message list that says Arrange by message body you want to display the To-Do Bar email, select in... Recipients receive appears in the Outlook rules feature to program automatic tasks that happen each time receive. Effectively manage Outlook emails with the same subject will be together specify a time for a reminder as! Appears in the template, write the subject and enter the message body you want to deleting! Check the reminder box, select follow up choose whether or not you want, the reminder not program of. Edit the rule description box, and if you desire messages safe secure. Select your category will appear on the Reading pane can search for responses reminder or,... 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